Table & Booth Space Information: All tables are standard 8’ banquet tables (30”) wide. Each table booked includes a pipe and drape back wall, and 10’ x 8’ of space, as follows: 8’ of clearance from the front of the booth space to the pipe and drape back wall, and 10’ of width, allowing for 1’ of separation between vendor tables.

Four table endcaps include a pipe and drape backwall behind the tables, which will be arranged in a “U”, as pictured below.

Each exhibitor is expected to create a professional, attractive display area in their space. It is mandatory that Vendors must have a tablecloth to cover all their tables. If necessary, Herpetorama, Inc. will provide them at $3 per table.

Table costs are:

$95 - One Table
$75 - Each Additional Table
$250 - Four Table Package

Vendor Badges: Each table booked comes with two vendor name badges, which must be worn at all times during show hours.

No-Show & Bounced Check Policies: If any Vendor No-Shows (fails to appear at a show they have committed to), and gives no notice to Herpetorama, Inc., they must pay for the tables which were “no-showed” and then pre-pay in full for the next Herpetorama, Inc. show at which they wish to vend. The vendor will not be allowed to vend at another Herpetorama, Inc. Show until these criteria are met.

If a vendor gives 72 hour notice that they will be unable to attend that weekend, then they may transfer those tables for which they “no-showed” to a different Herpetorama, Inc. Show.

All Bounced Checks paying for tables will result in a $20 fee, then Herpetorama, Inc. will require the vendor pay for the tables for which the check bounced, and then pay in advance for all tables for the next Herpetorama, Inc. Show they wish to vendor. The vendor will not be allowed to vend at another Herpetorama, Inc. Show until these criteria are met.

Access to Facilities: Exhibitors will have access to the event facilities only during the times specified in the load-in and load-out schedules.

Theft of Exhibitor Property: Each exhibitor is expected to appropriately display their materials and staff their tables in order to prohibit shoplifting or theft. Herpetorama, Inc. is not responsible for any theft before, during, or after each event.

Violation of Event Rules: Herpetorama, Inc. reserves the right to strictly enforce the event rules. Any vendor who is determined to be in violation of these rules by Herpetorama, Inc. will be, at Herpetorama, Inc.'s discretion, removed from the show. Exhibitors instructed to leave must immediately vacate the host facility premises. Exhibitors refusing to comply will have their materials removed at their expense, and will bear all risk of damage associated with the movement of their materials.

Any exhibitor creating a hostile situation with other vendors, guests, or event staff will also be removed under these same terms.

No exhibitor who is removed from the show for any reason will be entitled to any refund of any fees, or any monetary damages

Exhibitor Fines: Any vendor who vacates their tables before the show closes, removes more than 50% of their product before the show closes, or creates empty tables through product consolidation before the show closes will be charged his or her full table rent, plus an additional $50/table/show-day fine for each table that the vendor had committed to fill. The fines described above will be charged to the credit card used to hold the table space. By signing this exhibitor agreement, each exhibitor agrees to abide by this penalty structure and fully authorizes any charges described above. Please see sections above for No-Show/No-Notice penalties.

Controlled Substances: No Alcoholic beverages or Illegal Drugs are allowed in any Herpetorama, Inc. Show

Right to Exclude: Herpetorama, Inc. reserves the right to make the final determination on whether any vendor or exhibitor may participate in a particular show.

Taxes & Licensing: It is the responsibility of each vendor to inform themselves of and comply with any applicable regulations regarding the products that they sell, taxes that are to be collected, etc. Only legal, licensed merchandise is to be sold at the show.